Channel 4 New Cast Video - Torrance Co. works to limit media in government meetings

Torrance County Recording Policy Back on the Agenda 03/28/2012

Please click here for a PDF scan of this document or contact the Torrance County Managers office for an official version of this document - office phone number is 505-246-4752  Meeting Agenda - Click Here

RESOLUTION NO. 2012-07

POLICY FOR RECORDING PROCEEDINGS OF THE TORRANCE COUNTY COMMISSION

WHEREAS, in order to maintain the proper decorum required for conducting the business of the county; the safety and well-being of attendees of meetings of the County Commission; and to assure that all attendees are able to view and hear the proceedings of the County Commission, while, at the same time accommodating and allowing members of the media or general public the ability to record and have access to the official audio and visual recordings of the proceedings of the County Commission, the Torrance County Board of Commissioners hereby adopts the following policy for the recording of any such proceedings;

WHEREAS, it is the desire of the County Commission to accommodate the use of audio and video recording devices by the media and general public, while maintaining proper decorum during commission meetings; and,

WHEREAS, safety and well-being of all attendees of meetings of the County Commission must be considered and assured; and,

WHEREAS the County Commission has implemented a method of audio and •visual recording for events within the County Commission Chambers, including but not limited to County Commission meetings (the "official recordings"); and,

WHEREAS, the official recordings will be available for public• viewing and/or listening on the County website, following the meeting or event; and

WHEREAS, the public may record commission meetings in a designated area during the meetings to assure that all attendees are able to view and hear the proceedings of the County Commission; and,

NOW THEREFORE, BE IT RESOLVED, by the Torrance County Board of Commissioners, that all County Commission meetings will be recorded by the County Clerk using the audio and visual recording devices installed for that purpose and all such official recordings shall be posted on the Torrance County website and available to the public pursuant to the Torrance County Inspection of Public Records policy;

IT IS FURTHER RESOLVED that an area within the County Commission chambers shall be designated wherein members of the public using their equipment may record commission meetings; so as to cause as little disruption to the decorum of the meeting and the ability of other attendees of the meeting to hear and see the proceedings;

IT IS FURTHERRESOLVED that members of the media or public who wish to videotape meetings must comply with the following requirements:

a. The person intending to record the meeting must provide 24 hours advance written notice to the County Manager's office of the intent to record the meeting;

b. All videotaping equipment must be on a tripod located in the designated videotaping area and facing the commissioner's dais;

c. Videotape equipment and tripods must not obstruct the view of attendees of the meeting and must not block any access to exits from the meeting room;

d. All recording devices must run on batteries, as power cords may create tripping hazards;

e. All recording devices must operate silently or at a decibel level not disruptive of the meeting;

f. All recording devices must operate without additional lighting;

g.  All videotaping equipment must be focused on the Commission table;

h. All videotaping shall be performed in such a manner as not to intimidate or otherwise harass members of the public who wish to address the Commission.

Regular Meeting Torrance County Commission March 14, 2012

The official agenda can be found on the Torrance County Commission web site.  Please note, it you print the agenda from the Torrance County Web site, there are 14 pages instead of two. 

Torrance County Commission
Regular Meeting to be held at:
Administrative Offices of Torrance County
Commission Chambers
205 9th Street, Estancia, NM 87016

Call Meeting to Order
Pledge of Allegiance
Invocation

Approval of Minutes: February 22"*, 2012 Regular Meeting February 16, 20 12 Special Meeting
Approval of Meeting Agenda
Approval of Consent Agenda:
  1. Approval of Warrants
  2. Approval of Indigent Claims

Public Requests: At the Discretion of the Commission Chair. For Information Only (No Action Can Be Taken). Comments are limited to two minutes per person on subjects not on this published agenda.

ACTION ITEMS*

*Department RequestslReports:

1) Department Updates
2) Ratification of AEDICPR Program Agreement - mchelle Wells, Sheriff Department Administrator
3) Voting Machne Techmcian Contract - Linda Kayser
4) Resolution 2012-09 Line Item Transfer - Tracy Sedillo, Comptroller
5) Resolution 2012-10 Budget Increase - Tracy Sedillo, Comptroller
6) Martin Gutierrez & Leonard Lujan, Road Foremen
a) Resolution 20 12-1 1 FY 20 1211 3 Financial Hardshp
b) Resolution 2012-12 mleage for County Designated Roadways for Maintenance
c) State Contract County Arterial Program
d) State Contract School Bus Program
e) County Cooperative Program
7) Request Out-of-Sate Travel and Actual Expenses to Attend the National Association of Drug Court Professionals' Annual Training
Conference - Tracey Master
8) Ratification of 2010 SHSGP Amendment -Javier Sanchez, Emergency Manager
9) Contract between Torrance County and HughesNet for Back-up Satellite Internet at EOC - Javier Sanchez, Emergency Manager
Commission Matters:
10) Issue of Emergency Response Time by Superior Ambulance to the Torreon, Tajique and Manzano Areas - John Perea, Dist. 4 Fire Chef
11) Update on Status of District 4 Fire Department - John Perea, District 4 Fire Chef
12) Resolution 2012-07 Recording Policy
13) Resolution 2012-08 Sign Maintenance & Retroreflectivity
14) Torrance County Juvenile Justice Board Request for Vehcle
15) Commission Update

*County Manager RequestslReports:

16) Update
17) Agreement with NCA Architects for 2012 CDBG Project
18) Grant Agreement for NMEMNRD Re-Leaf Project at Mountainair Senior Center
19) Award Bid 2012-04 Mountainair Senior Center Addition

EXECUTIVE SESSION

As Per Motion and Roll Call Vote, Pursuant to New Mexico State S t a t e Section 10-15-1, the Following  Matters Will Be Discussed In Closed Session:

  1. Personnel Matters: 10-15-1 0 ( 2 )
  2. Threatening and Pending Litigation: 10-15-1 0(7)
     a. Threatened Litigation

*Reconvene from Executive Session

Adjourn