Vigil Road Request, Rio Metro, & District 3 Road Requests

During the Commission Updates, Commissioner Lonnie Freyburger as the road department blade the intersection area of Vigil River View roads.  Road foreman Leanard Lujan informed the commission that Edgewood is responsible for the first 1/2 mile of that area.  Commissioner Freyburger requested that the county portion of the road be bladed.

Commissioner Leanne Tapia continues her quest to bring back the transportation program and is still working with Rio Metro.

Commisisoner Venessa Chavez-Gutierrez requested several district three roads be bladed. 

Constituent Seeks Commissioner Tapia's Recusal

Direct constituents and citizens Art and Julia DuCharme requested Commissioner Tapia's recusal when it comes time to vote on matters involving Estancia Valley Solid Waste Authority (EVSWA).  The DuCharme's do not believe that Commissioner Tapia can render an impatial decsion due to her freindship with EVSWA board member Debbi Ortiz.

Commissioner Tapia took great offense to the DuCharme's requst saying that she felt she was being personally attacked. The DuCharme's raise a very good question in this writters opinion, should members of the Commission step away from decisions involving money being granted to entities when commission members serve on boards and committee's, of those entities?  What about sitting on boards with local contractors or accepting airplane rides from contractors being awarded county contracts?  

What's your thoughts?

County Special Audit & OSA - Threatened Litigation?

County investigation and audit by New Mexico State Auditor's office listed as
Threatened Litigation?  As per the November 7, 2012 Special Meeting Agenda it is. 
Also listed is an exit interview for a county audit on this agenda too. 

 

______________________________________________________________

 

Torrance County Commission

Special Meeting to be Held at:
    Administrative Offices of Torrance County Commission Chambers
    205 9th Street Estancia, NM 87016

 

 

AGENDA
 

Wednesday November 7th, 2012 9:00A.M.

Please Silence All Electronic Devices

Call Meeting to Order
Pledge of Allegiance
Invocation
Approval of Meeting Agenda

* ACTION ITEMS

1. Establish Direction for Canvass
2. Set Canvass Completion Date
3. Letter of Agreement Between the Town of Estancia and Torrance County
    for the Teen Outreach Program
4. Construction Contract with Magnum Steel Buildings for Addition to the Animal Shelter
5. Contract Amendment for Fiscal Year 2012 Annual Audit
6. Contract with State Rubber and Environmental Solutions, LLC for Hauling and Recycling
7. Reschedule Dates ofMeeting(s)
     a. November 28th , 2012    
     b. December 26th , 2012

EXECUTIVE SESSION

As Per Motion and Roll Call Vote, Pursuant to New Mexico State Statute Section 10-15-1, the Following Matters Will Be Discussed In Closed Session:

1. Threatening and Pending Litigation: 10-15-1 (h)(7)
     a. Threatened Litigation
          1. Special Audit with State Auditor's Office

CLOSED SESSION

 

2.2.2.10 J. Exit Conference and Related Confidentiality Issues:
 

  (3) Agency personnel shall not release information to the public relating to the audit until the audit
       report is released and has become a public record. Agencies subject to the Open Meetings Act
       (Act) who wish to have a quorum of the governing board present at the exit conference will have
       to schedule the exit conference during a closed meeting in compliance with the Act, in order to
       avoid disclosing audit information that is not yet public record, in a public meeting.

 

* Reconvene from Executive Session

 

-Adjourn

*NOTE;  This agenda did not include the contact information for those who may need assistance due to disability.  Please contact the Torrance County Managers Office for official copy of this agenda or for answers to any questions you may have.  (505) 246-4752

Torrance County Recording Policy Back on the Agenda 03/28/2012

Please click here for a PDF scan of this document or contact the Torrance County Managers office for an official version of this document - office phone number is 505-246-4752  Meeting Agenda - Click Here

RESOLUTION NO. 2012-07

POLICY FOR RECORDING PROCEEDINGS OF THE TORRANCE COUNTY COMMISSION

WHEREAS, in order to maintain the proper decorum required for conducting the business of the county; the safety and well-being of attendees of meetings of the County Commission; and to assure that all attendees are able to view and hear the proceedings of the County Commission, while, at the same time accommodating and allowing members of the media or general public the ability to record and have access to the official audio and visual recordings of the proceedings of the County Commission, the Torrance County Board of Commissioners hereby adopts the following policy for the recording of any such proceedings;

WHEREAS, it is the desire of the County Commission to accommodate the use of audio and video recording devices by the media and general public, while maintaining proper decorum during commission meetings; and,

WHEREAS, safety and well-being of all attendees of meetings of the County Commission must be considered and assured; and,

WHEREAS the County Commission has implemented a method of audio and •visual recording for events within the County Commission Chambers, including but not limited to County Commission meetings (the "official recordings"); and,

WHEREAS, the official recordings will be available for public• viewing and/or listening on the County website, following the meeting or event; and

WHEREAS, the public may record commission meetings in a designated area during the meetings to assure that all attendees are able to view and hear the proceedings of the County Commission; and,

NOW THEREFORE, BE IT RESOLVED, by the Torrance County Board of Commissioners, that all County Commission meetings will be recorded by the County Clerk using the audio and visual recording devices installed for that purpose and all such official recordings shall be posted on the Torrance County website and available to the public pursuant to the Torrance County Inspection of Public Records policy;

IT IS FURTHER RESOLVED that an area within the County Commission chambers shall be designated wherein members of the public using their equipment may record commission meetings; so as to cause as little disruption to the decorum of the meeting and the ability of other attendees of the meeting to hear and see the proceedings;

IT IS FURTHERRESOLVED that members of the media or public who wish to videotape meetings must comply with the following requirements:

a. The person intending to record the meeting must provide 24 hours advance written notice to the County Manager's office of the intent to record the meeting;

b. All videotaping equipment must be on a tripod located in the designated videotaping area and facing the commissioner's dais;

c. Videotape equipment and tripods must not obstruct the view of attendees of the meeting and must not block any access to exits from the meeting room;

d. All recording devices must run on batteries, as power cords may create tripping hazards;

e. All recording devices must operate silently or at a decibel level not disruptive of the meeting;

f. All recording devices must operate without additional lighting;

g.  All videotaping equipment must be focused on the Commission table;

h. All videotaping shall be performed in such a manner as not to intimidate or otherwise harass members of the public who wish to address the Commission.

Torrance County Commission Regular Meeting

Torrance County Commission

Regular Meeting to be Held at:

Administrative Offices of Torrance County

Commisssion Chamber

205  9th Street

Estancia, NM 87016

AGENDA
January 25, 2012
9:00 am
Please Silence All Electronic Devices


Call Meeting to Order
Pledge of Allegiance Invocation
Approval of Minutes: January 1 1, 20 12
Approval of Meeting Agenda
Approval of Consent Agenda:
  1. Approval of Warrants
  2. Approval of Indigent Claims

Public Requests: At the Discretion of the Commission Chair. For Information Only (No Action Can Be Taken). Comments are limited to two minutes per person on subjects not on th~s published agenda.

ACTION ITEMS*
Commission Matters:
1) KXNM 88.7 FM Status Update and Overview
2) Acceptance of Update to the Corridor Management Plan for the Salt Missions Trail Scenic Byway; Agreement to Provide a Representative to the Salt Missions Trail Scenic Byway Organization Committee - Loretta Tollefson
3) Panic Alarm System
4) 2012-1 3 RFP for Cell Provider
5) Commission Update

*Department RequestslReports:

6) Updates
7) Request Gym Membershp for Sheriffs Staff - Sheriff Heath White
8) Request for Actual Reimbursement, Teen Court Training - Tracey Master, DWI Coordinator
9) Sign Maintenance Policy Discussion - Leonard Lujan & Martin Gutierrez, Road Foremen

*County Manager RequestslReports:

10) Update

EXECUTIVE SESSION

As Per Motion and Roll Call Vote, Pursuant to New Mexico State State Section 10-15-1, the Following Matters UGll Be Dkcussed In Closed Session:

   1. Personnel Matters: 10-15-1 0(2)
   2. Threatening and Pending Litigation: 10-15-1 0(7) a. Threatened Litigation

*Reconvene from Executive Session

*Adjourn

If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact the Torrance County Manager's Office at 205 9th Street Room 12 Estancia, NM 87016 (505) 246-4752 at least one week prior to the meeting or as soon as possible. Public documents, including the agendas and minutes, can be provided in various accessible formats. Please contact the Torrance County Clerk's Office at 205 9'" Street Room 1 Estancia, NM 87016 (505) 246- 4735 if a summary or other type of accessible format is needed.

THIS AGENDA IS PROVIDED AS A COUTESY - PLEASE VISIT TORRANCE COUNTY'S WEB SITE FOR OFFICIAL AGENDA(S) OR FOR MORE INFOMRATION

Draft Agenda - Torrance County Commission Meeting 10/26/2011

AGENDA
October 26th, 2011
6:00pm
Please Silence All Electronic Devices

Call Meeting To Oder
Pledge of Allegiance
Invocation
  Approval of Minutes:  October 12, 2011
  Approval of Meeting Agenda:
  Approval of Consent Agenda:
     1.  Approval of Warrants
     2.  Approval of Indigent Claims

PUBLIC REQUESTS:  At the Discretion of the Commisison Chair.  For Information Only (No Action Can Be Taken).  Comments are limited to two minutes per person on subjects not on this published agenda.

ACTION ITMES*

*COMMISSION MATTERS:

1.  Nuisance Abatement Ordinance Update
2.  Torrance County Alcohol Policy
3.  Torrance County Applicant and Employee Drug Testing Policy
4.  T-Mobile Update
5.  Plateau Fiber Optic Build Out Request

*DEPARTMENT REQUESTS/REPORTS:

6.  Updates
7.  Resolution 2011-41 Polling Places for 2012 Primary & General Election - Linda Kayser, Clerk
8.  2012-02 Scrap Tire Hauling & Scrap Tire Recycling Services Bid Award - Dan Decosta, Code Enforcement Officer

*COUNTY MANAGER REQUESTS/REPORTS:

9.  Update
10.  Evening Meetings 6-Month Trial Decision

EXECUTIVE SESSION

As Per Motion and Roll Call Vote, Pursuant to New Mexico State Statute Section 10-15-1, the Following Matters Will Be Discussed in Closed Session:

1.  Personnel Matters:  10-15-1 (h)(2)
2.  Threatening and Pending Litigation:  10-15-1 (h)(7)
     a.  Threatened Litigation

*RECONVENE FROM EXECUTIVE SESSION

*ADJOURN

If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or
meeting, please contact the Torrance County Manager s Offce at 205 9 Street Room 12 Estancia NM 87016 (505) 246-4752 at least one week prior to the meeting or as soon as possible. Public documents, including the agendas and minutes, can be provided in various accessible formats. Please contact the Torrance County Clerk' s Offce at 205 9 Street Room 1 Estancia, NM 87016 (505) 246-4735 if a summary or other type of accessible format is needed.

Torrance County Sheriff's Update - Torrance County Commission Meeting 10/12/2011

Torrance County Staffer's T-Mobile Woes

The Torrance County Commission voted in the recent past to seek lower cost cell phone service for county employees and elected officials.  Even though a local business entered into the bidding, the Commission decided that T-Mobile would be the most cost effective.  General discussion at the meeting indicates T-Mobile just isn't working as promise. 

Depending on T-Mobiles actions, Torrance County may go out for more bids from vendors.  Commissioner's discussion and decision in the video captured at the regular night meeting of the Torrance County Commission Wednesday, August 24, 2011. 

Torrance County Commission - Department Reports



Torrance County Commission Passes Reconsideration Policy

Torrance County Commission Considering Adding Two More Seats

Below are exerpts from the Commissioner Handbook regarding 5 member boards:
(http://countycollege.nmsu.edu/documents/nm-commissioners-handbook-jan-2011.pdf)



In most New Mexico counties, one commissioner resides in and is elected from each district; a change of residence to a place outside the district automatically terminates the service of the commissioner and makes the office vacant (N.M. Const. Art. X, Sec. 7). All five-member boards of county commissioners serve by district. Each district is required to be compact, contiguous, and as nearly equal in population as practicable. Three-member boards may continue in districts if the population of the county is greater than 13,000 persons. However, in smaller counties, three-member boards may serve either at-large, or by representative districts, if so determined by the BOCC (4-38-3). 
In counties with five county commissioners, the terms of no more than three commissioners shall expire in the same year (N.M. Const. Art. X, Sec. 2).
A person is limited to a total of two consecutive terms, regardless of whether they serve them in different counties.  (Page 20)

B. The board of county commissioners of any county having a population of more than one hundred thousand, as shown by the most recent federal decennial census, and having a final, full assessed valuation in excess of seventy-five million dollars ($75,000,000) shall consist of five qualified electors who shall be elected according to law.  (Page 110)

§ 4-38-3. Residence in districts; period for districting; election at large


A. A county having a population greater than thirteen thousand, according to the most recent federal decennial census, shall be divided by the board of county commissioners into as many compact single-member districts as there are board members to be elected. The districts shall be as equal in population as possible and numbered respectively to correspond to the number of board members. One commissioner shall be elected from each district by the voters of the district and shall be a resident of the district from which he is elected. If a commissioner permanently removes his residence from or maintains no residence in the district from which he was elected, he shall be deemed to have resigned. The division of the county into single-member districts shall be made once immediately following each federal decennial census.
 
B. An H class county or a county having a population of thirteen thousand or fewer according to the most recent federal decennial census, may be divided by the board of county commissioners into single-member districts. If the county is districted, the districts shall be as equal in population as possible and numbered respectively to correspond to the number of board members. A commissioner shall be a resident of the district from which he is elected. If a commissioner permanently removes his residence from or maintains no residence in the district from which he was elected, he shall be deemed to have resigned. The division of the county into single-member districts shall be made once immediately following each federal decennial census. The board of county commissioners in a county with only three board members may require either that:


1) commissioners shall be elected from each district by the voters of the whole county; or

2) each commissioner shall be elected by the voters of the district from which that commissioner is running for office.

§ 4-38-9. Proceedings to be published


The proceedings of the several boards of county commissioners shall be published within twenty days after each meeting in some newspaper of general circulation, in the county in which such a meeting is held, in English, such publication to be made but once.