Torrance County Fair Board Agenda

Torrance County Fair Board

Agenda

November 13, 2012

6:00 PM

Administrative Offices of Torrance County

205 Ninth Street, Estancia, NM 87016

 

Please Silence All Electronic Devices

Call to order
Roll Call
Approval of Agenda

     1.  Board Organization:
          a.  Election of Officers
          b.  Secretary Position, Scop of Duties, Compensatin
          c.  Term Limits
          d.  Meeting Dates & Times
          e.  Structure of Fair Volunteers

     2.  Team Reports:

          a. County
          b.  Extension

     3.  Budget Discussion

     4.  Open Meetings Act

     5.  Set 2013 Fair Dates

     6.  Matter(s) of Information:

          a.  Next Meeting Date

Adjourn
    

Citizen Concerned About Potential Open Meeting Act Violation

As an attendee of commission meetings for years, I found it concerning that our commission would go into executive session, speaking privately and excluding the public without announcing why the meetings were being closed.

In an effort to understand this, I contacted the New Mexico Attorney General’s office as well as New Mexican’s for Open Government (NNMFOG) to obtain a full understanding of a public bodies ability to shut the public out from discussions at meetings.

From my queries I believe that our commission has violated the Open Meeting Act when closing sessions on numerous occasions.  As a citizen I approached the commission’s attorney, Dennis Wallin, expressing my concern and asking if he would address my concerns with the commission.

I did not see any discussion regarind concerns expressed to the county attorney at commission meetings so I brought my concerns directly to our commission at the October 24, 2012 meeting.   

I appreciate that opportunity to express my concerns to our commission and hope that each commissioner will follow up and seek clarification from the agency that has over site of the Open Meeting Act, the New Mexico Attorney General.

Night Commission Meeting Agenda 09/26/2012

Torrance County Commission

Regular Meeting

 

Commission Chambers

205 9^th Street, Estancia, NM 87016
September, 26^th, 2012
6pm

DRAFT AGENDA

Call Meeting To Order

Pledge of Allegiance
Invocation
     Approval of Minutes:  September 12^th, 2012
     Approval of Meeting Agenda
     Approval of Consent Agenda:

1.      Approval of Warrants

2.       Approval of Indigent Claims

 

Public Requests:  At the Discretion of the Commission Chair.  For Information Only (No Action Can Be Taken).  Comments are limited to two minutes per person on subjects not on this published agenda.

ACTION ITEMS*

*Department Requests/Reports:

     1.  2013-01 Bid Award Scrap Tire Hauling and Scrap Tire Recycling Services

*Commission Matters: 

2. Petition to Take Over Maintenance on 102 & Hummingbird
3. Request Acton on Proposed Improvements im ESVWA Operations and Management – Arthur & Julia DuCharme, Residents
4. Resolution 2012-35 Request for Cleanup of Illegally Dumped Tires on Properties in Torrance County – Dan DeCosta
5. Resolution 2012-36 Request for Cleanup of Illegally Dumped Tires on Properties in Torrance County – Dan DeCosta
6. Resolution 2012-37 Request for Cleanup of Illegally Dumped Tires on Properties in Torrance County – Dan DeCosta
7. Resolution 2012-38 Request for Cleanup of Illegally Dumped Tires on Properties in Torrance County – Dan DeCosta
8. Request Permission/Permit to Hold a Shotgun Golf Trial Run October 20^th, 2012 at the American Legion on Hwy 55 – Kim Hoggat & Tommy Crosswhite
9. FY 2014-2018 Infrastructure Capital Improvements Plan
10. Resolution 2012-39  Approve FY 2014-2018 Infrastructure Capital Improvements Plan
11. Commission Update

*County Manger Requests/Reports

12. Email and Web Domain
13. Resolution 2012-40  Authorizing Application for Finnancial Assistance to the NM Finance Authority
14. Update

EXECUTIVE SESSION
 
As Per Motion and Roll Call Vote, Pursuant to New Mexico State Statute Section 10-15-1, the Following Matters Will Be Discussed in Closed Session:

1.      Personnel Matters 10-15-1 (h)(2)

2.      Threateing and Pending Litigation 10-15-1 (h)(7)

a.       Threatened Litigation

 *Reconvene from Executive Session

*Adjourn

NOTE:  THIS IS NOT THE OFFICIAL AGENDA, CONFIRM THE INFORMATION PROVIDED DIRECTLY WITH THE TORRANCE COUNTY MANAGERS OFFICE

 

Torrance County Manager's OfficePO BOX 48, 205 9th Street, Estancia New Mexico, 87016
Joy Ansley - County Manager - Email 

Phone: (505) 246-4752
Fax: (505) 384-5294

Channel 4 New Video - Torrance County Chairwomen Ask To Step Down

Torrance County Commission - Special Meeting, Tri-County Juvenile Justice Board

A special meeting has been called by the Torrance County Commission.  The Special Meeting Agenda (please contact the county managers office for an official copy) indicates that a "Joint Meeting with the Tri-County Juvenile Justice Board, Discussion Only" will take place on Thursday, March 29, 2012 at 12:00pm.

I am unable to attend this meeting so for those who follow my video coverage of commission meetings on YouTube there will not be a video of this meeting on my channel.  Should any one else be able to attend and/or video this meeting, I would be very interested in hearing and/or viewing your video.  Please contact me at George@WhisperingRange.com  - Thanks!

This is an open meeting and any one can attend. 

Regular Meeting Torrance County Commission March 14, 2012

The official agenda can be found on the Torrance County Commission web site.  Please note, it you print the agenda from the Torrance County Web site, there are 14 pages instead of two. 

Torrance County Commission
Regular Meeting to be held at:
Administrative Offices of Torrance County
Commission Chambers
205 9th Street, Estancia, NM 87016

Call Meeting to Order
Pledge of Allegiance
Invocation

Approval of Minutes: February 22"*, 2012 Regular Meeting February 16, 20 12 Special Meeting
Approval of Meeting Agenda
Approval of Consent Agenda:
  1. Approval of Warrants
  2. Approval of Indigent Claims

Public Requests: At the Discretion of the Commission Chair. For Information Only (No Action Can Be Taken). Comments are limited to two minutes per person on subjects not on this published agenda.

ACTION ITEMS*

*Department RequestslReports:

1) Department Updates
2) Ratification of AEDICPR Program Agreement - mchelle Wells, Sheriff Department Administrator
3) Voting Machne Techmcian Contract - Linda Kayser
4) Resolution 2012-09 Line Item Transfer - Tracy Sedillo, Comptroller
5) Resolution 2012-10 Budget Increase - Tracy Sedillo, Comptroller
6) Martin Gutierrez & Leonard Lujan, Road Foremen
a) Resolution 20 12-1 1 FY 20 1211 3 Financial Hardshp
b) Resolution 2012-12 mleage for County Designated Roadways for Maintenance
c) State Contract County Arterial Program
d) State Contract School Bus Program
e) County Cooperative Program
7) Request Out-of-Sate Travel and Actual Expenses to Attend the National Association of Drug Court Professionals' Annual Training
Conference - Tracey Master
8) Ratification of 2010 SHSGP Amendment -Javier Sanchez, Emergency Manager
9) Contract between Torrance County and HughesNet for Back-up Satellite Internet at EOC - Javier Sanchez, Emergency Manager
Commission Matters:
10) Issue of Emergency Response Time by Superior Ambulance to the Torreon, Tajique and Manzano Areas - John Perea, Dist. 4 Fire Chef
11) Update on Status of District 4 Fire Department - John Perea, District 4 Fire Chef
12) Resolution 2012-07 Recording Policy
13) Resolution 2012-08 Sign Maintenance & Retroreflectivity
14) Torrance County Juvenile Justice Board Request for Vehcle
15) Commission Update

*County Manager RequestslReports:

16) Update
17) Agreement with NCA Architects for 2012 CDBG Project
18) Grant Agreement for NMEMNRD Re-Leaf Project at Mountainair Senior Center
19) Award Bid 2012-04 Mountainair Senior Center Addition

EXECUTIVE SESSION

As Per Motion and Roll Call Vote, Pursuant to New Mexico State S t a t e Section 10-15-1, the Following  Matters Will Be Discussed In Closed Session:

  1. Personnel Matters: 10-15-1 0 ( 2 )
  2. Threatening and Pending Litigation: 10-15-1 0(7)
     a. Threatened Litigation

*Reconvene from Executive Session

Adjourn

Torrance County Commission Meeting 11-23-2011

Torrance County Commission

Regular Meeting to be Held at:

Administrative Offices a/Torrance County

Commission Chambers

205 9th Street

Estancia, NM 87016

AGENDA

November 23rd, 2011
9:00 AM.
Please Silence All Electronic Devices


Call Meeting to Order
Pledge of Allegiance
Invocation
Approval of Minutes: November 9, 2011
Approval of Meeting Agenda
Approval of Consent Agenda:

1. Approval of Warrants
2. Approval of Indigent Claims

Public Requests: At the Discretion of the Commission Chair. For Information Only (No Action Can Be Taken). Comments are limited to two minutes per person on subjects not on this published agenda.

ACTION ITEMS*

Public Hearing:

Application for Conditional Use Permit by Rito & Maria Jaquez for material storage in conjunction with a landscaping business to be located on Tracts I of Lot 23-D and a portion of Tract 24-B of the Moriarty Estates Subdivision, commonly known as 20 D Consuelo Lane.

* Department Requests/Reports:

1) Updates
2) Request Approval ofEMPG Application -Javier Sanchez, Emergency Manager
3) Discussion of Emergency Management Ordinance - Javier Sanchez, Emergency Manager

Commission Matters:

4) Drug Testing Policy
5) Alcohol Testing Policy
6) Update on Nuisance Abatement Ordinance
7) Discussion of Agenda Format

*Countv Manager Requests/Reports:

8) Clarification of Mileage and Per Diem Policy
9) Discussion of Cell Phone Providers

EXECUTIVE SESSION

As Per Motion and Roll Call Vote, Pursuant to New Mexico State Statute Section 10-15-1, the Following Matters Will Be Discussed In Closed Session:

1. Personnel Matters: 10-15-1 (h)(2)

2. Threatening and Pending Litigation: 10-15-1 (h)(7)

     a. Threatened Litigation

*Reconvene from Executive Session

-Adjourn

Torrance County Commission
Regular Meeting to be Held at:
Administrative Offices of the
Torrance County Commission Chambers
205 9th Street, Estancia, NM 87016

AGENDA

November 9th , 2011

9:00 AM.
Please Silence All Electronic Devices

Call Meeting to Order

Pledge of Allegiance
Invocation
Approval of Minutes: October 26th , 2011
Approval of Meeting Agenda
Approval of Consent Agenda:

    1. Approval of Warrants

    2. Approval of Indigent Claims

Public Requests: At the Discretion of the Commission Chair. For Information Only (No Action Can Be Taken). Comments are limited to two minutes per person on subjects not on this published agenda.

ACTION ITEMS*

*Public Hearing:  Request from Cibola Greenworks, LLC for the establishment of a Special Use District to develop a solar power electricity generating facility located within Gov't. Lot 2 & the SW4NW4 Section 2 and Gov't. Lot 1 Section 3, all in T.6N., R.8E., N.M.P.M., Lands of Wrye.

* Department Requests/Reports:

     1) Updates

     2) Juvenile Adjudication Fund Grant Agreement No. l2-JAF-13, Between the County of Torrance
         and the Department of Finance and Administration - Tracey Master, DWI Coordinator

     3) Ratification of Scrap Tire Hauling & Scrap Tire Recycling Services Contract between the
         County of Torrance and State Rubber & Environmental Solutions

     4) Termination of T-Mobile Contract

 *Countv Manager Requests/Reports:

   5) Update

EXECUTIVE SESSION

As Per Motion and Roll Call Vote, Pursuant to New Mexico State Statute Section 10-15-1, the Following Matters Will Be Discussed In Closed Session:

     1. Personnel Matters: 10-15-1 (h)(2)

      2. Threatening and Pending Litigation: 10-15-1 (h)(7)

          a. Threatened Litigation 10-15-1 (h)(7)

*Reconvene from Executive Session -Adjourn

 If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or meeting, please contact the Torrance County Manager's Office at 205 9th Street Room 12 Estancia, NM 87016 (505) 246-4752 at least one week prior to the meeting or as soon as possible. Public documents, including the agendas and minutes, can be provided in various accessible formats. Please contact the Torrance County Clerk's Office at 205 9th Street Room 1 Estancia, NM 87016 (505) 246-4735 if a summary or other type of accessible format is needed.

The agenda is provided as a courtesy and could conatin errors during transcription - please contact the Torrance County Managers Office for official copies of this agenda.

Draft Agenda - Torrance County Commission Meeting 10/26/2011

AGENDA
October 26th, 2011
6:00pm
Please Silence All Electronic Devices

Call Meeting To Oder
Pledge of Allegiance
Invocation
  Approval of Minutes:  October 12, 2011
  Approval of Meeting Agenda:
  Approval of Consent Agenda:
     1.  Approval of Warrants
     2.  Approval of Indigent Claims

PUBLIC REQUESTS:  At the Discretion of the Commisison Chair.  For Information Only (No Action Can Be Taken).  Comments are limited to two minutes per person on subjects not on this published agenda.

ACTION ITMES*

*COMMISSION MATTERS:

1.  Nuisance Abatement Ordinance Update
2.  Torrance County Alcohol Policy
3.  Torrance County Applicant and Employee Drug Testing Policy
4.  T-Mobile Update
5.  Plateau Fiber Optic Build Out Request

*DEPARTMENT REQUESTS/REPORTS:

6.  Updates
7.  Resolution 2011-41 Polling Places for 2012 Primary & General Election - Linda Kayser, Clerk
8.  2012-02 Scrap Tire Hauling & Scrap Tire Recycling Services Bid Award - Dan Decosta, Code Enforcement Officer

*COUNTY MANAGER REQUESTS/REPORTS:

9.  Update
10.  Evening Meetings 6-Month Trial Decision

EXECUTIVE SESSION

As Per Motion and Roll Call Vote, Pursuant to New Mexico State Statute Section 10-15-1, the Following Matters Will Be Discussed in Closed Session:

1.  Personnel Matters:  10-15-1 (h)(2)
2.  Threatening and Pending Litigation:  10-15-1 (h)(7)
     a.  Threatened Litigation

*RECONVENE FROM EXECUTIVE SESSION

*ADJOURN

If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any other form of auxiliary aid or service to attend or participate in the hearing or
meeting, please contact the Torrance County Manager s Offce at 205 9 Street Room 12 Estancia NM 87016 (505) 246-4752 at least one week prior to the meeting or as soon as possible. Public documents, including the agendas and minutes, can be provided in various accessible formats. Please contact the Torrance County Clerk' s Offce at 205 9 Street Room 1 Estancia, NM 87016 (505) 246-4735 if a summary or other type of accessible format is needed.

Executive Session - Torrance County Commission Meeting 10/12/2011

I was unable to film the return from executive session as I was unaware of when they opened the meeting again.  There was no announcement as to what the executive session was being called for and due to the fact that I was unable to film the return from executive session I am unaware of what was discussed during the session.

Legislative Priorities - Torrance County Commission Meeting 10/12/2011

Joy Ansley, Torrance County Manager Update - Torrance County Commission Meeting 10/12/2011

Ratification Clerks Copy Machine - Torrance County Commission Meeting 10/12/2011

Material Hauling Bid Declined - Torrance County Commission Meeting 10/12/2011

Tracey Sedillo, Budget & Line Item Transfers - Torrance County Commission Meeting 10/12/2011

Annette Ortiz, Birthday's and Anniversaries - Torrance County Commission Meeting 10/12/2011

Betty Cabber, Torrance County Assessor Update - Torrance County Commission Meeting 10/12/2011

Linda Kayser, Torrance County Clerk Update - Torrance County Commisison Meeting 10/12/2011

Planning & Zoning Update - Torrance County Commission Meeting 10/12/2011

Torrance County Sheriff's Update - Torrance County Commission Meeting 10/12/2011